Archiving: The Secret to Gmail Usability

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A friend and I were having a conversation and he expressed his frustration over his Gmail Inbox being messy and in disarray. It turned out that he never archived anything, which is really the key to making Gmail into a truly useful, and usable, email application.

So, if you haven't been archiving your messages, go back and archive everything in your Inbox that you've already read. It doesn't go away -- you can access, search, and read it all just by clicking the "All Mail" link in the menu on the left.

Think of your Inbox in Gmail as a holding area for new email and messages you need to do something about (e.g., reply to, read more carefully later, etc.). Once you've read an email and no longer need immediate access to it, archive it and get it out of your Inbox. There's little need to have more than a few read emails in your Inbox at any one time.

Anyway, that's the tip of the day...happy Gmailing...

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